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2008 Meet Job Assignments
Practice Meet
Sunday, June 8 |
job assignments |
Saratoga Woods @ Cupertino Hills
Saturday, June 14 |
job assignments |
Saratoga Woods @ Greenmeadow
Saturday, June 21 |
job assignments |
Saratoga Woods @ Eichler
Saturday, June 28 |
job assignments |
Laurelwood @ Saratoga Woods
Saturday, July 12 |
job assignments |
Brookside @ Saratoga Woods
Saturday, July 19 |
job assignments |
Championships @ Stanford
Saturday, July 26 |
job assignments |
Jobs at Swim Meets
Note: The Stroke and Turn Judge, Meet Director, and Referee jobs
require JSSL training. All other jobs can be executed successfully with "on-the-job-training". An annual clinic is put on by the JSSL for the
jobs with an "*". Saratoga Woods has an annual practice meet to help
train parent workers in their jobs prior to the first JSSL Dual Meet.
- Announcer (Hosted Meets Only): Announces the events and
heats of the meet.
- Clerk of the Course: Responsible for organizing swimmers in
correct lane line assignments prior to their event.
- Concession Worker: Coordinates purchase of food and
beverages for sale at home meets.
- Event Board Worker (Hosted Meet, Only): Works the event
board by changing Events and Heats of Strokes as they occur.
- False Start Judge: Judges false starts during
relay races only. The proper way to judge this start is to watch the
feet of the swimmer leave the block and then look to see if the touch
has been made by the swimmer in the water.
- Head Table Worker:
Oversees all operational activities at
the table.
- Head Timer (Hosted Meet Only): Instruct timers from
both meet as to how to perform their job. Runs two stop watches
at each heat to provide a back up stop watch to Timers who may have
a problem getting their watch to work properly in a particular heat.
- Meet Director*: Insure smooth operation of the swim
meet according to the JSSL Bylaws.
- Meet Referee*: Resolve problems and controversies regarding
disqualification issues raised during the swim meet.
- Recorder: Records each swimmer's time, name. event etc. in
a particular lane.
- RoundUp: Helps younger swimmers (4-8) get to The Clerk of
the Course on time.
- Runner: Takes recorders time slip and any DQ slips to the
table workers table.
- Starter (Hosted Meets
Only)*: Starts the meet and runs the
events with the Colorado Timing System.
- Stroke and Turn Judge*:
Looks for correct swimming
of strokes - issues DQ (disqualification) slips as appropriate.
- Table Worker*: There are
four stations at the table: Averager,
Sorter, Sheet
Writer and Ribbon Writer
- Timer: Times swimmers in one lane with 2 other
timers. You will be instructed prior to the meet.
- Volunteer Coordinator: Coordinates volunteer jobs and
checks in all volunteers at the beginning of each meet.
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Volunteer Jobs for the Running
of the Swim Team
In addition, there is a list of volunteer jobs that allow
parents to help with the administration of the Swim Team. These are
task-oriented jobs, and again are essential for the successful running
of the swim
season. They also provide a lot of fun for the swimmers and their
families.
See the list below.
- Activities Coordinators - Non-Meal: Organize the following
activities: Campout, Movie Day, and Teen Party.
- Activities Coordinator - Meals: Organize the following
three meals:
- The Practice Meet Pizza Party
- "Beat Brookside" Potluck
- Awards Dinner Potluck.
- Garage Sale: The Garage Sale is one of the two fundraisers
for the swim team. This job requires at least three volunteers with at
least one person designated as the coordinator.
- Handbooks: Preparation of the Annual Saratoga Woods Swim
Team Handbooks for distribution at the Swim Team Sign-Ups.
- JSSL League Representative: Attends all JSSL meetings.
Fulfills all Saratoga Woods Swim Team responsibilities for the League.
Responsible for communication of JSSL information to the Swim Team
Directors and/or Coaches as is appropriate.
- Team Pictures Coordinator: Call the photographer to come
and take pictures as per the published Swim Team Schedule. Help
photographer and distribute pictures. Pictures need to be distributed
prior to the first swim meet so parents can wear the picture buttons to
the meets.
- Statistics: Calculation of all swimmers' places, personal
bests, and times. Weekly posting of the Saratoga
Woods Swim Team Swimmers' times, places and personal bests, at the
pool. Keeps Record Board up to date on team records. High point
calculations for end of the year trophies. Keep the recorders' slips
for verifications. Provide the Coaches and Swim Team Directors with the
weekly score sheets. Annual summary, including relay statistics.
Prepare individual swimmer certificates with total swim season times to
be awarded to the swimmers after the Awards Dinner.
- Swim Team Web Support: Maintain the web page for the Swim
Team. This involves updating the monthly newsletter during the
off-season. At the start of the swim season, update the schedule,
volunteer list, maps as
necessary, and forms. During the season, update the 9 Dolphins news. - Swimmer
of the Week Program Coordinator: Work with coaches to award the Swimmer
of the Week for all meet weeks in June and July. Take pictures of the
Swimmers of the Week and post them in the Record Board.
- Swim Suit Coordinator: Order, pick up and distribute
swimsuits to the swimmers before Swim Team Picture Day.
- Swim Team Buddy Coordinators: Pairs up older swimmers with
younger swimmers to encourage team spirit and friendship. Coordinator
is responsible for setting up the buddy schedule, and the annual ice
cream social.
- Swim Team Director: Ensures the swim meets are run
properly, the order of events are followed, scoring is done correctly
and all volunteer positions are filled.
- T-Shirts and Sweatshirts Coordinator: Order, pick-up and
distribute t-shirts and sweatshirts to the team and their families.
T-shirts are distributed to the swimmers on Picture Day.
- Trophies: Select, order and pick up trophies to be
presented by coaches at the end of the Swim Team Awards dinner. Work
with statistics person to determine recipient of high point, runner up
and participation trophies.
SWIM TEAM DIRECTORS RESPONSIBILITIES
The Swim Team Director is the first vice-president of the
Saratoga Woods Community Association Board of Directors, in charge of
Swim Team Operations. The Swim Team Director publishes a monthly
article
in the Saratoga Woods Newsletter and a weekly newsletter called the
Dolphin News. The Dolphin News informs Swim Team Families of
upcoming meet
volunteer positions and swim team activities.
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